EPOS Now POS System Implementation

wpx_jlgsolutions
May 7, 2024
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Replaced an outdated electronic cash register (ECR) with a modern EPOS Now point-of-sale system for a local butcher shop, integrating weight scales and barcode scanners for accurate, automated transactions. Automated product imports via Excel, sourced cost-effective refurbished hardware, and trained staff on system use. The result: faster checkout, reduced pricing errors, and the introduction of modern payment options—all at an affordable $40/month subscription.

Client / Company Context

The butcher shop operated using a traditional electronic cash register, which lacked inventory tracking, digital reporting, or support for contactless payments.
Employees relied on manual pricing and physical price guns, creating inconsistencies and slowing down checkout operations. The owner sought a modern, budget-friendly POS solution that could streamline front-end sales while supporting weigh-by-pound transactions, a critical need in meat retail.

Challenge

The business needed a POS system that could:

Accurately process weight-based pricing at checkout.
Integrate with barcode scanners and digital weight scales.
Enable modern payment methods like credit cards, Apple Pay, and Google Pay.
Stay within a tight monthly budget while being easy for staff to adopt.

The existing ECR was outdated, error-prone, and offered no inventory or sales analytics, limiting growth and accountability.

Solution

After evaluating multiple POS options, I selected and implemented EPOS Now, a scalable cloud-based system offering advanced features at a low monthly cost.

1. System Selection & Setup

Conducted vendor demos and cost-benefit comparisons.
Selected EPOS Now for its integrated hardware support, scalability, and affordability ($40/month).
Configured POS terminal, barcode scanner, and receipt printer.

2. Hardware Integration

Sourced refurbished compatible weight scales from a verified eBay supplier to minimize upfront costs.
Calibrated scales to generate barcodes readable by EPOS Now during checkout.
Verified synchronization between weights, product codes, and pricing.

3. Product Data Import

Compiled manufacturer-provided product lists and barcode data into Excel spreadsheets.
Imported products directly into EPOS Now’s database for quick setup and accuracy.
Standardized naming conventions and pricing tiers for uniformity.

4. Staff Training

Trained clerks transitioning from manual registers to POS workflows.
Conducted a hands-on session for the owner on adding new products, managing inventory, and updating prices.

Results

Accelerated checkout speed and eliminated manual price lookups.
Reduced pricing errors by integrating scale-based barcode automation.
Enabled card and mobile payments, increasing convenience and sales.
Improved visibility into sales trends and inventory levels through EPOS Now’s reporting dashboard.
Delivered full deployment under budget with sustainable $40/month operations.

Key Takeaways

Modern POS systems deliver rapid ROI—even in small retail environments—by reducing human error and speeding up sales flow.
Refurbished hardware sourcing is a viable cost-saving strategy without compromising functionality.
Excel imports can serve as a bridge between manual processes and digital systems, enabling quick deployment with minimal technical friction.
Proper staff training and workflow adaptation are critical for long-term success when modernizing legacy retail systems.

Tools & Skills Used

Outcome Summary

Result: Fully modernized butcher shop checkout operations.
Impact: Faster transactions, improved accuracy, and digital payment adoption.
Deliverable: Configured EPOS Now POS system with barcode/scale integration and trained staff at minimal cost.